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ClubOps

An AI-enabled Smart Event Management Platform designed to automate and simplify event operations for student organizations, clubs, and communities.

Vision

To build a configurable event operations platform that reduces repetitive administrative work while helping organizations plan, execute, document, and analyze events efficiently.

Problem

Student organizations often rely on spreadsheets, WhatsApp chats, and manual documentation, making event management inefficient and difficult to maintain.

Solution

ClubOps centralizes the complete event lifecycle into a single platform by managing:

  • Event Planning
  • Budget & Finance
  • Resource Management
  • Documentation
  • Attendance
  • Analytics
  • AI-assisted Report Generation

The platform is designed to be generic while allowing organization-specific customization through configurable Organization Profiles.

Current Status

  • ✅ Architecture Alpha Completed
  • ✅ Generic Workflow Designed
  • ✅ PDEU/Brahmand Workflow Designed
  • 🚧 MVP Planning
  • ⏳ Development Started

Tech Stack

Frontend

  • React

Backend

  • Flask

Database

  • SQLite

AI

  • Gemini / OpenAI (To be finalized)

Version Roadmap

  • V1: Functional Event Management System
  • V2: AI-assisted Automation & Analytics
  • V3: Adaptive Organization Profiles & Advanced AI

Project Structure

ClubOps/
│
├── Docs/
├── backend/
├── frontend/
└── README.md

Development Principle

Build a reliable system first. Automation and intelligence should enhance the workflow, not replace it.