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AI Idea Canvas

Use this template to capture and evaluate AI opportunities in a structured way.

Initiative Details

Field Value
ID AI-___
Name
Owner
Department
Date Created
Last Updated

1. The Problem

What pain point does this solve?

Describe the current challenge in 2-3 sentences

Who experiences this problem?

List the affected users/teams

How is it handled today?

Describe the current process

What's the cost of the current approach?

Time, money, errors, frustration

Metric Current State
Time spent hrs/week
Error rate %
Cost £/month
User satisfaction /10

2. The Solution

What would AI do?

Describe the AI-powered solution

What type of AI is this?

  • Generative AI (creates content)
  • Predictive AI (forecasts outcomes)
  • Classification AI (categorises items)
  • Automation AI (handles workflows)
  • Recommendation AI (suggests options)
  • Other: _______________

What data is required?

Data Source Available? Quality
Yes / No / Partial Good / Fair / Poor
Yes / No / Partial Good / Fair / Poor
Yes / No / Partial Good / Fair / Poor

What systems does it integrate with?

System Integration Type
Read / Write / Both
Read / Write / Both
Read / Write / Both

3. The Value

Quantifiable Benefits

Benefit Estimate Confidence
Time saved hrs/week High / Medium / Low
Cost reduction £/month High / Medium / Low
Error reduction % High / Medium / Low
Revenue impact £/month High / Medium / Low

Qualitative Benefits

Other improvements that are harder to measure

Value Score (1-5)

5 = Transformational, 1 = Nice to have

Score: ___

Justification:

4. The Effort

Technical Complexity

  • Low — Off-the-shelf solution, minimal customisation
  • Medium — Some customisation, standard integrations
  • High — Significant development, complex integrations
  • Very High — Novel approach, extensive R&D

Resources Required

Resource Estimate
Development time weeks
External cost £
Ongoing maintenance hrs/month
Training time hrs

Dependencies

Dependency Status
Ready / In Progress / Blocked
Ready / In Progress / Blocked

Effort Score (1-5)

5 = Very difficult, 1 = Easy

Score: ___

5. The Risks

Technical Risks

Can we actually build this?

Risk Likelihood Impact Mitigation
High / Medium / Low High / Medium / Low
High / Medium / Low High / Medium / Low

Data Risks

Do we have what we need?

Risk Likelihood Impact Mitigation
High / Medium / Low High / Medium / Low
High / Medium / Low High / Medium / Low

Adoption Risks

Will people use it?

Risk Likelihood Impact Mitigation
High / Medium / Low High / Medium / Low
High / Medium / Low High / Medium / Low

Compliance Risks

Any regulatory concerns?

Risk Likelihood Impact Mitigation
High / Medium / Low High / Medium / Low
High / Medium / Low High / Medium / Low

Risk Classification (EU AI Act)

  • Minimal Risk — No specific requirements
  • Limited Risk — Transparency requirements
  • High Risk — Full documentation, human oversight required
  • Unacceptable Risk — Cannot proceed

Overall Risk Score (1-5)

5 = Very risky, 1 = Low risk

Score: ___

6. Priority Score

Formula: Value - (Effort + Risk) / 2

Factor Score
Value /5
Effort /5
Risk /5
Priority Score (Value - (Effort + Risk) / 2)

Priority Level

Score Priority
3.5+ High — Do first
2.0 - 3.4 Medium — Plan for next quarter
< 2.0 Low — Backlog or reconsider

This initiative is: ___________ priority

7. Next Steps

Recommended Stage

  • Idea — Needs more research
  • Discovery — Ready for detailed exploration
  • Alpha — Ready for initial build/pilot
  • Not Recommended — Does not pass threshold

Single Next Action

What's the ONE thing to do next?

Owner of Next Action

Target Date

Approval

Role Name Date Decision
Sponsor Approved / Rejected / More Info
Technical Lead Feasible / Concerns / More Info
Data Owner Data Available / Concerns / More Info

Notes

Template version 1.0 — From Strata AI Portfolio Framework