Intern (Global Leader) Project Reporting #1686
Description
Developing Global Leaders - Profile & Report needs
Meeting summary for Internship Project Reporting (04/17/2025) | Meeting summary for Internship Project Reporting (04/17/2025) -- | -- Meeting summary for Internship Project Reporting (04/17/2025)Quick recap
The meeting focused on updating the internship program, including renaming it to "Developing Global Leaders" and implementing individual reporting. Discussions covered the feasibility of building a system to support this reporting, potential timeline for implementation, and structuring milestones for interns in categories such as academic studies, practicum, and Christian character. The team also explored options for storing and managing multimedia content, as well as the possibility of integrating language translation features into the system.
Next steps
• Seth to get with his team to provide a feasibility estimate for implementing individual intern reporting by mid-next week.
• Tonia to respond to Dana, informing her about the feasibility analysis for individual intern reporting and asking about the timeline.
• Tonia to ask Dana to designate 1-2 people for a meeting to discuss data items for intern reporting.
• Seth to check with his team if they can meet a June/July timeframe for implementing the new intern reporting system.
• Seth and Tonia to schedule a future meeting with Jamie and the development team to discuss the structure and content of intern milestone reporting.
• Tonia to follow up with Matt regarding the publication program and its integration with the translation program.
• Seth to consider how to potentially integrate the publication program data into CORD.
Summary
Internship Program Name Change Discussion
Tonia discussed the need to change the name of the internship program to "Developing Global Leaders" to better communicate its purpose. She also mentioned that the program is seeking funding and that they are trying to determine which data points they have. Tonia expressed concern about the potential manual effort required for individual reporting and suggested that a systems build-out might be necessary. Seth agreed to look into the feasibility of individual reporting and the potential systems build-out.
Individual Reporting for Internships Implementation
Seth discusses the implementation of individual reporting for internships, comparing it to the existing momentum language reports. He believes the process would be straightforward, as much of the groundwork has already been laid. The main changes would involve Field Program Managers (FPMs) potentially copying and pasting information from documents into the system, similar to quarterly reporting. Seth suggests exploring the possibility of using AI or programmatic tools to automatically parse and input data from uploaded documents, though he emphasizes this is just an idea to experiment with. He recommends reviewing the existing report template to ensure it captures all necessary information before implementation. Seth plans to consult with the team for a more accurate size estimate of the project, but overall expects it to be a relatively simple implementation.
Illuminations Project Timing and Language
Tonia and Seth discussed the timing and feasibility of a project related to Illuminations, an event scheduled for the first week of May. Seth suggested that they could potentially execute the project by mid-July, but needed to confirm with the team. They also discussed the need for language translation for some forms, with Tonia mentioning her fluency in Spanish and French. Seth suggested that they could use Google Translate for this purpose. The team agreed to further discuss the project's feasibility and potential timeline.
Updating Internship Form and Goals
Seth and Tonia discussed the possibility of updating the form for interns, particularly in relation to the extra information requested. They considered creating a project for internships and adding goals to an intern, with a focus on tracking progress towards goals. They also discussed the potential for adding a comment box for progress updates and the possibility of multiple categories for goals. Tonia suggested that this could provide the milestone reporting they were looking for.
Video Storage Feasibility Discussion
Seth and Tonia discussed the possibility of storing videos in their system. Seth confirmed that they could upload videos, but they might have restricted it to images for their quarterly reports. Tonia expressed her concern about having two different storage systems, but Seth assured her that it wouldn't be an issue. They also discussed the need for a specific place to store photos or images for their reports. Seth mentioned that he would consult with his team to estimate the feasibility of the project and would provide an update early next week. Tonia agreed to respond to the client with the feasibility analysis and would include Seth in the communication.
Structuring Intern Milestones and Reporting
Seth and Tonia discuss structuring milestones for interns, focusing on three main categories: academic studies, practicum, and Christian character. They consider how to measure progress and report on each milestone, including the possibility of adding comments for each quarter to describe outcomes, obstacles, and impacts. Tonia suggests getting input from the development team on how to structure the reporting to best serve both management needs and investor interests.
Individual Reporting System Feasibility Discussion
Tonia and Seth discussed the feasibility of building a system to support individual reporting. Seth suggested that it might not be a major technical lift and could potentially be launched within the next two to three months. They also discussed the possibility of combining the publication with the momentum translation program, but decided to have further discussions on this matter. Tonia will consult with Dana and keep Seth in the loop. They agreed to review their current workload and make necessary adjustments to accommodate the new project.
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